Planning a wedding or event is stressful and so much fun! The flowers, venue, food, the music, transportation, the decorations... Sure, you have got all your vendors hired FOR your event, but have you considered your needs ON your big day? Of course, you, the host will be in charge, but do you want to spend the day worrying about restocking food & beverages and taking out the trash instead of enjoying all of your hard work? This is where Willow & Ivy steps in to take care of the "dirty work" at your next wedding, shower, birthday, graduation, family reunion, anniversary, or community event. 

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What exactly is event coordination and what is the responsibility of an event coordinator? At Willow & Ivy we never want to take away the recognition of hosting your event, so we leave that to you while we handle all of the leg work. Every event has different needs, and we are there as an extra set of hands. You can remain in the spotlight while we work behind the scenes: setting up, keeping an itinerary, making sure vendors arrive and set up on time, refilling or serving food & beverages, monitoring trashes & bathroom cleanliness, handling guest flow & concerns, cleaning up, etc. Event coordination services are one of the most forgotten necessities of any event. We have compiled a list below, of day-of tasks that are typically forgotten and tend to fall on the families of the couple/host, or worse, the bride & groom/host themselves! These items can quickly turn a day of beautiful enjoyment to a day of stress and chaos.

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General Venue Maintenance: take out trash, clean up messes, keep an itinerary/contact numbers for vendors

Vendors: ensure on-time arrival, location set-up at venue, electric hook up

Food/Beverage: refill beverages/favors/snacks, cut cake, restock bar, bring out late night food, Clear serveware from tables

Bathroom Maintenance: take out garbages, restock toilet paper/paper towel/soap

Traffic Flow: direct parking, get guests seated on time, keep bridal party on time, assist elderly/handicap guests 

Wedding Essentials: pin boutonnieres & place corsages,hold speeches/scripts/toss bouquet, pay/tip vendors

Room Flips: moving chairs from ceremony to reception, taking down tables/chairs to create a dance floor

Photography Assistance: hold umbrellas/dresses/bouquets when not needed, ensure hair & outfits look perfect 

Aesthetics: keep candles lit, adjust lighting, décor teardown/cleanup

Security: monitor gift table, deal with inappropriate/unwanted guests

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By no means is this a complete lists of the items we assist with! We find that every wedding and every venue is unique. Therefore, we create a coordination plan to meet our client's individual needs and specific concerns. From a traditional church setting to a private property off the beaten path, we have dealt with it all. Nothing is more important than enjoying your wedding day! Let Willow & Ivy Design take care of the logistics with our event coordination services. We offer a variety of a la carte services to fit your needs. Whether it's for a few hours, or for the whole weekend, Willow & Ivy will be there to make it an event to remember!